Jonas Enterprise Modules
Accounting
General Ledger
Fully GAAP compliant and designed specifically for
contractors, the General Ledger (GL) module is both
powerful and easy to use. Open accounting period flexibility
allows you to work in the current period (month, quarter,
year, etc.) while the previous period is still open. User-level
security clearly defines who can post transactions to any given
period, and multi-company accounting automatically completes
routine inter-company transactions.
Account Receivable
The Accounts Receivable (AR) module gives you full control over client invoicing and receivables and gives your accounting group a simple and accurate tool to manage cash receipts. A wide range of invoicing options are available in the construction accounting software, including progress billing, AIA, job cost, preventative maintenance contracts, work orders and time and material billing. In addition, holdback / retainage are calculated and released automatically.
Accounts Payable
With the Accounts Payable (AP) module, managing supplier and subcontract invoices to gain better control over cash flow couldn't be easier. Choose which invoices to pay and when and automate functions like lien wavers, holdback / retainage release, direct deposit payments and recurring payables.
Fixed Assets
The Fixed Assets module allows you to closely monitor the location and value of your fixed assets and simplifies the management of depreciation and amortization. Track assets by category and location with related purchase and selling prices, and calculate depreciation with automatic monthly journal entries using a variety of rates and methods.
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Payroll
U.S. Payroll
The U.S. payroll software provides exceptional flexibility to meet the needs of virtually any payroll situation, including processing of unionized payroll, certified payroll, and apprentice work. Multi-direct deposit/check features offer flexibility for both employees and contractor.
Time & Attendance
The Time & Attendance application of Jonas Payroll Software consists of a comprehensive accrual program for plan hours eliminating the need for manual calculation and complexities associated with vacation and sick pay rules. T & A provides timely information for both employer and employee to make informed decisions.
Safety Work Hours
Safety Work Hours provides information for contractors to determine safety records of their staff helps contractors determine the source of injuries through comments for each entry.
Canadian Payroll
The flexibility of Canadian payroll software is very similar to U.S. payroll software in that it is able to meet the needs of any payroll situation, including unionized payroll processing, certified payroll and apprentice work. Additionally, multi-direct deposit/check features offer flexibility for both employees and contractor.
eTimesheets - Optional
This module is a web based solution for logging labor hours remotely and will automate your company’s time and attendance process. Hosted by Jonas – so there’s no software to install or maintain – the online labor time entry system is an easy-to-use and efficient system to help contractors manage their most valuable resource – your staff. This new addition to Jonas will benefit those contractors that have remote crews or service people with a need to report time to a centralized payroll. In addition to promoting a paperless work environment there are a number of other benefits to an online payment process.
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Inventory & Equipment Management
Inventory
The Inventory module offers a flexible way to track and cost parts and other materials. Inventory can be charged to jobs and work orders directly through the Inventory module, or from the Job Cost and Service modules. In addition to standard construction inventory functionality, such as min/max quantities, non-stock items, purchase history, multiple valuation methods and so forth, the Inventory module also has advanced functionality for building kits and assemblies. Links from the Inventory module to pricing services like Allpriser and TRA-SER ensure that you always have access to the most up-to-date pricing available for your industry.
Procurement - Optional
The Procurement module automatically generates purchase order batches for stock replacement or specific jobs. The system can identify preferred vendors or vendors that offer the lowest cost to improve your buying power.
Purchase Order
With the Purchase Order module, you can manage your RFPs and approved purchase orders from a single repository. Configurable data entry control and revision tracking allows you to customize the purchasing process to fit your particular business needs. Note: purchase orders for inventory and non-inventory items can be created automatically via the Procurement module or manually through the Purchase Order module.
Counter Sales
The Counter Sales module offers a simple point of sale product for contractors that sell parts to the wholesale or retail market. Full integration with the Inventory and Accounts Receivable modules eliminates the need to enter sales data multiple times.
Equipment Management
In the Equipment Management module, every piece of equipment is considered a profit center. With up to seven different rate levels for charging equipment to jobs and work orders, and sophisticated depreciation calculations and maintenance scheduling reporting, you’ll gain a better understanding of the true cost of each piece of equipment while simplifying own, rent or lease decisions. Integration between the Equipment Management and Payroll modules eliminates duplicate data entry when accounting for operator time.
Tool Crib
The Tool Crib module provides a complete system for tracking and locating your tools, whether they are in the shop, on a job site or out for repair. The Tool Crib module allows you to charge tool rental rates to jobs, which becomes an incentive for project managers to use tools more efficiently – and return them on a timely basis. This process dramatically reduces your capital investment in tools and allows each item to become a profit center.
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Reporting
Standard Reports
These reports come with flexible date, job and work order options and quick reports make it easy to generate customer or supplier lists with key information. Any report can easily be extracted to other applications such as Microsoft Excel and Word or Adobe, for further sorting or formatting.
Report Designers
Application-wide and module-specific Report Designers that allow users to quickly create custom reports.
Silent Partner
Report automation that allows users to schedule reports to be printed or emailed to specific c users, as well as customers, on a set schedule. It can be used as an escalation management tool to help generate a report only when your job goes sideways or when tickets haven’t been dispatched within a specified timeframe.
DataMart - Optional
With Data Mart you will be able to integrate data from multiple sources and across all Jonas modules, create easy to read graphs, standardize data across your organization and report on trends – all without slowing down your operating system. Data Mart is a SQL database that integrates seamlessly with the Jonas core application so that as you input your data into Jonas, your final reports will be automatically updated.
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Document Management (Digio and eDigio)
Fully integrated with the entire Jonas solution, Document Management allows you to electronically capture, file, organize, retrieve, share, manage and generally control all documents generated from your Jonas software system and third party applications, such as Microsoft Office (Word, Excel and Outlook) and Adobe Acrobat (PDF files).
The Document Management system streamlines day-to-day operations and lowers administrative costs by eliminating the time spent on manually copying, routing, filing and searching for paper documents. It also mitigates the risk associated with not finding the critical documents you need to support issues like change orders, work site delays and supplier disputes.
With eDigio you, your field employees and other users can have access to any document wherever there is access to the internet. This add-on enables you to easily route documents for approval to third parties including architects,
engineers and subcontractors.
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Project Management Toolkit
Job Cost
The core of the Job Cost system is the Job Cost module, which helps you tracks five different cost types (actual, estimated, change order, committed and forecasted final) and understand variances between each type. A built-in report generator gives your project managers full visibility into all of their jobs.
Construction Management - Optional
The Construction Management module is an intuitive tool for managing projects that were awarded without a bid. From simple time and material billing to more complex fee-based structures, Construction Management helps you easily calculate project invoices based on detailed cost information and ensures that billable items are never missed.
Takeoff
With the Takeoff module, you can stop re-keying data and take control of your procurement process. Enter data once to create a detailed list of required elements and the Jonas solution will automatically transfer this data to estimates, change orders, proposals and procurement for the order of goods.
Job Scheduling
The Job Scheduling module clearly highlights project tasks that need to be scheduled and the resources that are available to complete them. Project managers can easily design scheduling views that group subcontractors and internal resources by skill sets, locations and date ranges.
Change Order Management
The Change Order Management module tracks requests-for-information (RFIs) from inception through approval to ensure that money is never left on the table. Creating and monitoring potential changes to the scope of work couldn’t be easier. And when change orders are created, the Change Order Management module automatically updates the estimate, progress billing and subcontract if applicable.
Subcontract Control
With the Subcontract Control module, complex tasks become automated and easy. Not only will you pay your subcontractors the correct amount, you’ll never pay them with an expired certificate. Plus, you can create printed payment certificates so each subcontractor can see exactly what they are being paid for. Full integration of the Subcontract Control module with the other Jonas solution elements allows subcontract information to flow seamlessly throughout the entire system, creating commitments for subcontracts as well as automatic alerts for expired insurance certificates. This robust module also tracks all required certificates, creates subcontract change orders and allows you to manage holdback / retainage.
Project Management - Optional
With this tool you can manage the workflow of a project from start to finish. It allows vital information, including RFIs, transmittals, submittals and change orders, to be at your fi ngertips instantly. You will be able to see the history of each document as well as responsibility at the various stages of your projects.
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Service Management Toolkit
Service Work Order
The Service Work Order module is the core of the Service system. With this module, you can quickly create work order tickets and review enquiries, site and equipment history and purchase orders all from a single screen.
Service Contracts
The Service Contracts module gives you the ability to create and manage prepaid service contracts and pre-schedule required visits so they appear directly on the dispatch board. Service Contracts automatically matches revenue to work performed and allows you to easily track service history by customer and piece of equipment. In addition, strong reporting tools help ensure that your contracts are profitable.
Dispatch Scheduler - Optional
This module streamlines and improves the communication between your dispatchers and technicians. Dispatch Scheduler allows you to easily find, manage, create, and dispatch work tickets to technicians. You will enjoy a user-friendly interface with customizable views, drag and drop capabilities and quick searches. The module includes Dispatch Routing which integrates with your GPS and Google Maps™. You will be able to follow and coordinate real-time truck locations with pending work orders. You will save time with live updates and route plotting. With Dispatch Routing you can select the nearest technician to a work order, and with the map in view, click on a work order to see its location.
Flat Rate
The Flat Rate module makes it easy to design flat rate book prices for particular service tasks or import rates from your current flat rate pricing provider. The use of multiple books with multiple rates and special customer-specific pricing is supported. Integration with the other Jonas solution modules makes sure that updated data is seamlessly transferred to Inventory as materials are used.
Tasking
The Tasking module allows you to create checklists for technicians to use onsite to record numeric values, such as pressure and temperature, and create a record to indicate that each service task was completed as contracted. Tasking is also available for Jonas Mobile (see below), which allows checklists to be completed on a handheld device and automatically attached to the work order in the back office system.
Jonas eMobile - Optional
Jonas eMobile increases technician productivity, while improving customer satisfaction and reducing billing cycle times. It allows work orders to be transferred seamlessly from your dispatch board to your field technicians with any device.
Technicians will be able to enter costs, review history, add notes, capture and access equipment information, generate new quotes, capture customer signatures and email or print a summary sheet for the customer. This technology reduces the need for technicians to call or physically return to the office to complete paperwork. It also eliminates double entry of work order data because information entered by the technician in the field automatically synchronizes directly with your main Jonas solution.
eService - Optional
The eService module is a Web-based portal that provides your customers with on-demand access to valuable information via the Internet. After securely logging in to eService, your customers can initiate new work orders, view service and equipment history and look at their outstanding invoices. When the Service system is used in conjunction with eService and Jonas Mobile, you’ll have a complete, end-to-end solution for managing service work and strengthening customer relationships.
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“With Document Management filing, retrieving and managing paper electronically instead of manually has delivered a similar return. For example, we used to spend an entire day looking for one piece of paper. Now, that paper is just a mouse click away. The time savings are immense.”
- Hal Andrews, Contech Construction -
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